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Business Travel

Per Diem Rates

Domestic Per Diem Rates

Maximum travel per diem rates for current and prior years for the continental United States are available at the following webiste. Please be sure to choose the correct fiscal year.

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Meal Allowance Breakdown

The meal allowances have changed for all NYS localities starting October 1, 2009. The breakdown of the meal allowances for breakfast and dinner are allocated as follows, with different allowances based on location:

Overnight Meal Payment Allowances

Meal Allowance Rates effective October 1, 2009:
If the meal rate is... The amount allowed for breakfast is... The amount allowed for dinner is...
$71 $14 $57
$66 $13 $53
$61 $12 $49
$56 $11 $45
$51 $10 $41
$46 $9 $37

Non-overnight Meal Payment Allowances

Location Breakfast Dinner
All locations $5 $12

Meal Eligibility

For State Travel:

Travelers may be reimbursed for breakfast and/or dinner for trips based on departure and return times. Travelers are entitled to reimbursement for breakfast if they have to leave at least one hour before their normal work start time, and/or for dinner if they return at least two hours later than their normal work ending time.

Allowance and reimbursement rates are determined by the city to which the traveler travels in order to accomplish the purpose of the trip. No reimbursement will be made for lunch. One meal allowance is a combination of one breakfast and one dinner (or vice versa).

For Research Travel:

Eligibility for an allowance or reimbursement for breakfast and/or dinner is determined by the time of departure from the traveler’s official station or home and the time of return to the traveler's official station or home, according to the following table:

On the day of departure, the traveler is eligible for... if travel begins before...
Breakfast 7:00 a.m.
Dinner 6:00 p.m.
On the day of return, the traveler is eligible for... if the trip ends after...
Breakfast 8:00 a.m.
Dinner 7:00 p.m.

Allowance and reimbursement rates are determined by the city to which the traveler travels in order to accomplish the purpose of the trip. No reimbursement will be made for lunch. One meal allowance is a combination of one breakfast and one dinner (or vice versa).

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Unreceipted Per Diem Rates

This flat rate per diem allowance for meals, lodging and incidentals may be used regardless of where lodging was obtained, even if you stay with a relative or friend. No receipts are required. Please note on your travel documents that you are claiming “Method I – Unreceipted Lodging”. The per diem rates will be pro-rated based on the traveler’s overnight travel status and their eligibility for both breakfast and dinner.

Reimbursement for meals, lodging and incidental expenses on a per diem basis as follows:

Location Per Diem
New York City and Nassau, Suffolk, Rockland and Westchester Counties $50.00
Cities of Albany, Binghamton, Buffalo, Rochester, Syracuse and their respective surrounding metropolitan areas $40.00
All other locations in New York State $35.00
Out of State (this includes any out of state tax on lodging) $50.00

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Foreign Per Diem Rates
(Includes Hawaii, Alaska, and U.S. Possessions)

Click HERE to view the Foreign Per Diem Rates. Please be sure to choose the correct fiscal year.

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Foreign Meal Allowance Breakdown

The foreign meal allowance schedule lists the meal allowance as a lump sum figure. The meal allowance is broken down as follows:

  • 80% for dinner
  • 20% for breakfast

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Foreign Currency Converter

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Mileage Rates

  • 2015: $0.575 per mile
  • 2014: $0.56 per mile
  • 2013: $0.565 per mile

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