Application, Supervision, Evaluation & Department-specific Information
Informational Meeting: Early in each semester, students (typically second semester sophomores, juniors and seniors) should take the initiative to meet with internships coordinator. At the conclusion of the meeting, students who are interested in pursuing an internship for the next term are asked to begin familiarizing themselves with the process and schedule an appointment with a faculty member to make a preliminary determination of eligibility and to discuss particular interests.
Seeking Advice: The decision to participate in the internship program may be a difficult one to make. Consideration should be given to your present academic and personal situation as well as to your future career and educational objectives. Seek advice from the many sources available to you faculty members, the Office of Career Services (110 Bray), and students who have completed internship assignments.
Application Deadlines: Deadlines are internship specific, but for planning purposes the following time line applies:
- Mid October: Spring placements
- Early February: Summer Placements
- Mid-March: Fall placements
Use these documents to help organize your internship experience. Any forms or procedures that are required will be identified as such by the sponsoring faculty unit.
Application Materials Required: You must submit to the faculty sponsor a formal application consisting of four documents: the first Suggested Paperwork section (SP 1, 2 and 3); and a copy of your current resume (if you need assistance in the preparation of an appropriate resume the Office of Career Services (110 Bray) or a faculty member will be happy to provide it).
Application Submission: Your completed application, which must be typed, should be submitted to the faculty sponsor. Application forms are available in the Suggested Paperwork section of this web site or in hard copy from 110 Bray Hall.
Each intern will have two supervisors: a field supervisor designated by the sponsoring organization and the faculty sponsor chosen by the student.
Note: If your internship has no academic credit attached, you will have only one supervisor (from the sponsoring organization.)
The field supervisor is asked to evaluate you in writing twice during the semester. At mid-term and again at the end of the assignment, field supervisors will complete a numerical evaluation of your job performance. At the conclusion of the internship the field supervisor will also provide a narrative evaluation of your performance. These evaluations are returned to the faculty sponsor.
The faculty sponsor uses the supervisor's evaluation and final paper/project, which he/she and the student agreed would be undertaken to satisfy the academic requirement of the internship, in assigning a grade of A-F for 1-12 credits awarded for the experience.
Initiating and Maintaining Contact
You are responsible for initiating and maintaining contact with the faculty sponsor during the course of the semester in order to ensure that all academic and reporting requirements of the internship are met.
Accepting an Internship
Understanding Your Commitment
Accepting the offer of an internship imposes a firm commitment from which you may not withdraw except under extraordinary circumstances and with the explicit permission of the faculty sponsor. Consequently, it is essential that you proceed with a full understanding of the personal obligations attendant to the decision you make.
Clarifying the Internship Conditions
When you do decide to accept an offer, make certain that you have clarified the conditions under which you are accepting the internship: the stipend (if any); the hours; the starting date and time and the place to which you should report; the name of your immediate supervisor; and, the nature of your work assignment. Once you have accepted an assignment, immediately notify the faculty sponsor and they will assist you in the completion of your "Memorandum of Understanding", form SP-4 (PDF). This helps to ensure the interests and promote the benefits of an internship or cooperative program for all parties involved. If you still have an application pending with any other organization(s) be sure to inform them that you are no longer available to accept a placement.
Forms That Must Be Signed
If you are receiving academic credit for the internship, regardless of any stipend, you must read and sign the "Confidential Information Agreement" and "Acceptance of Internship Assignment" form SP-5 (PDF). Return the completed form to your faculty sponsor.
You must arrange for a faculty sponsor prior to submitting your application.
How and When to Choose a Faculty Sponsor
In order to receive academic credit you are required to arrange for an appropriate faculty member to supervise the internship. Faculty members should be chosen after you have decided on the type of internship to be undertaken and, if possible, the sorts of issues with which you will be dealing Since the Academic Standards Committee requires would-be interns to obtain a faculty member's signature on the application form prior to submission, students will find they usually do not know where they will be interning and cannot, therefore, predict which faculty member is most likely to have expertise in the areas covered by their internship.
Changing Faculty Sponsor
If for any reason you secure a faculty sponsor who turns out to be inappropriate or unable to complete their duties, ask him/her or the faculty chair to suggest someone else you might approach if you do not have an alternative sponsor in mind.
Students who intern for credit are responsible for the completion of a project/paper. The nature of the project/paper is determined by the intern and his/her faculty sponsor. The specifics of the project are to be worked out in advance of the start of the internship. Since it is often not possible to work out a detailed plan in advance, submission of the formal plan may be delayed until the fourth week of the internship if necessary. Once complete, the plan should be submitted to your faculty sponsor (be sure to keep a copy for your records). Care should be taken in completing this plan since it is a written record of the agreement detailing the academic work to be done and the basis upon which it is to be evaluated.
The project/paper serves two purposes: in addition to providing instruction relating to aspects of the field, it provides interns with an opportunity to share their internship experiences in a project/paper and to learn from other students.
The Internship Job Site and Your Performance
The major portion of the intern's time will be spent at the internship site carrying out projects assigned by the site supervisor. As explained in the first section, interns are formally evaluated twice during the semester. Interns are expected to work to the standards of the sponsoring organization, recognizing that their behavior reflects not only on themselves but on the college as well, and that less than satisfactory performance could result both in that internship being discontinued and in an unsatisfactory grade if there is an academic component. At the conclusion of the internship, the following "Employer Evaluation" form SP-6 (PDF), should be completed by the site supervisor.
Stay in Touch!
As previously explained, it is the responsibility of each intern to meet with the faculty sponser monthly throughout the term of the internship.
At the conclusion of the internship, you will be required to complete an evaluation of your experience, form SP-7 (PDF). This evaluation may be made available to other students who are considering the organization's internship. A copy is provided to the faculty sponsor for assistance in his/her grading. In addition, it is used for on-going evaluations of the internship program.
- Internships Home
- Internship Basics
- Application, Supervision, Evaluation & Department-specific Information
Departments & Internship Coordinators
Dr. Mark Teece
415 Jahn Laboratory
You are responsible for meeting with faculty sponsor monthly during the course of the semester.
Dr. James Gibbs
405 Illick Hall
Dr. Chuck Kroll
402 Baker Lab
Dr. Russ Briggs
Dr. Richard Smardon
106 Marshall Hall
Dr. David Newman
319 Bray Hall
331 Marshall Hall
Linda A. Fagan
102A Walters Hall