Classified (Includes CSEA, PBA, and NYSCOPBA staff) Handbook
The following document is the Classified Handbook for SUNY-ESF. It is intended to serve as a helpful reference for classified staff. The handbook should not be regarded as a complete statement of the rights and responsibilities of classified staff as policies and procedures are subject to change. No statement of policy or regulation herein should be interpreted in any way that would make it inconsistent with the SUNY policies or violate any New York State or federal law.
The content of this handbook represents the most current information at the time of its publication. Changes in policies and procedures will be updated on the campus website. Information on matters not covered by the handbook may be obtained from your supervisor, appropriate college office, publication and/or website.
II. General Information
The first still-active institution of the State University of New York was officially founded at Potsdam in 1816. By 1862, the Morrill Act set the stage for the four Ivy League land-grant SUNY colleges that now exist at Cornell University. The actual State University of New York system did not come together until February of 1948 when New York was the last of the then forty-eight states to establish an official state university. At this time, SUNY consisted of a consolidation of twenty-nine unaffiliated institutions with eleven of them functioning as teachers’ colleges. All of these colleges had unique histories and a common goal to serve New York State. Since then, SUNY has grown to include sixty-four academic institutions that had formerly been independent institutions or were directly founded by the State University of New York.
The State University of New York College of Environmental Science and Forestry (ESF) is recognized and emulated all over the world. The college was founded in 1911 through the efforts of Syracuse University Chancellor James R. Day and respected state leaders, such as Louis Marshall, who were attuned to a growing national sentiment in favor of forest conservation and sensed the need for a professional school of forestry.
Under the leadership of its first dean, Hugh P. Baker, ESF looked to serve the broad needs of environmental professionalism. As other forestry schools became more specialized, ESF expanded its scope to include such essentials of environmental science as design, engineering, life sciences and resource management.
The college is a doctoral-granting institution, one of only 13 in the 64-campus SUNY system, with highly focused research and service programs that reach across the globe in the search for new knowledge and a mission to improve the quality of life. Students share in the vast array and excitement of these opportunities through direct contact with distinguished faculty and researchers and plenty of hands-on experience in conducting scientific research and applying the results of their work. Quality instruction and learning opportunities for students top ESF's priorities.
Every officer and employee in State service is bound by the provisions of the State ethics laws, which establish specific standards of conduct, restrict certain business and professional activities - both while in State service and after leaving government - and require financial disclosure of policymakers and other higher level officials. Violators face serious penalties. The New York State Commission on Public Integrity oversees Section 73 of the Public Officers Law, which includes restrictions on the activities of current and former State officers and employees; Section 73a which contains the contents of the annual statement of financial disclosure and sets forth the requirements for filing; and Section 74 which establishes the State Code of Ethics that prohibits conflicts of interest.
In addition, all state employees are required to sign an Oath of Office card upon hire which includes agreement to conform to the Provisions of the Public Officers Law Sections 73 through 78.
The link above is a list of Executive Orders issued by the Governor of New York State of which State Employees are expected to comply with.
Article 121 §6003 of New York State Education Law states that SUNY-ESF shall have a 15-member Board of Trustees consisting of nine members appointed by the governor and one member elected from among the students of the College. The remaining five members shall be ex officio and include the lieutenant governor, state commissioner of education, chancellor of the state university, the state commissioner of environmental conservation, and the chancellor of Syracuse University. Board officers are a chair, vice chair and secretary. All officers serve for a term of two years. The Board of Trustees meets three times annually. Locations vary but advance notice is provided as required by the Open Meetings Law. Meetings are open to the public.
The ESF Organizational Chart lists the faculties and units reporting to the President, Provost and Executive Vice President, Vice President for Administration, and Vice President for Enrollment Management and Marketing.
The President serves as the chief administrative officer of the college. The President is appointed by the SUNY Board of Trustees after recommendation from the ESF Board of Trustees and the SUNY Chancellor, and serves at the pleasure of the SUNY Board of Trustees. (per Article IX, Title A of the SUNY Policies of the Board of Trustees).
The Provost and Executive Vice President is the chief academic officer of the College and is responsible for the planning, development, administration, quality and integrity of the full range of the College’s educational and research programs and services.
The Vice President for Administration is the chief financial officer of the College and is responsible for management of fiscal resources, human resources, information technology and physical resources, as well as providing a safe and healthy environment. The Vice President for Administration also serves as the Research Foundation Campus Operations Manager.
The Vice President for Enrollment Management and Marketing is responsible for enrollment management and marketing, and oversees the offices of undergraduate admissions, financial aid, and communications.
The President’s Executive Cabinet is made up of the three Vice Presidents and meets weekly. The President’s Full Cabinet consists of the three Vice Presidents, Deans, Associate Deans, and certain unit Directors. The Full Cabinet meets monthly.
Article IX, Title E of the SUNY Policies of the Board of Trustees states that there shall be a college administrative conference which shall be comprised of the Chancellor, the President, and other such persons designated by the President. Each college administrative conference shall act as an advisory and consultative body to the President and shall consider such matters as may be presented to it by the President. At ESF, the President’s Full Cabinet acts as the administrative conference.
President’s Standing Advisory Committees
The Vice President for Enrollment Management and Marketing chairs two college-wide advisory committees focusing on student recruitment and retention. Committee membership is determined by the Vice President on an annual basis.
The Recruitment Committee provides input to the Vice President to assist in the development of recruitment related policies and strategies, and provides a forum for the discussion of college-wide issues and strategic planning to ensure strong cooperation and coordination among the various offices and departments engaged in student recruitment at both the undergraduate and graduate program levels.
The Retention Committee provides a forum for the discussion of college-wide issues and strategic planning aimed at maximizing student success and retention to graduation. Committee members are actively engaged in conducting retention-related research and in recommending and/or implementing retention-related programs and policies. The Dean for Student Affairs holds permanent membership on this committee and serves as a co-chair along with the Vice President.
The Committee on Research is a college-wide committee charged with making recommendations for research activities, policies, and opportunities, such as the patents process, the exemplary researcher award, and the McIntire-Stennis program.
- Institutional Advancement
The Institutional Advancement Committee consists of staff members with responsibilities related to the advancement of the college to external constituents and other interested faculty and staff. Through the sharing of information and resources the goal of the group is to work collaboratively to build strong external relationships and advance a cohesive external message to enhance marketing, friend-raising and fundraising efforts.
The ESF College Foundation is a not-for-profit corporation of alumni, college and community leaders committed to helping ESF achieve its mission through financial resource development and financial resource management.
The goals of the Syracuse Pulp and Paper Foundation are to attract highly talented young people as students in the Paper and Bioprocess Engineering curriculum, to provide support to those students in the form of scholarships, grants, and interest-free loans, to assist the college in its educational programs, to further (fundamental and applied) research of importance to the pulp, paper, and allied industries, and to provide a means of liaison and communication between the College and the pulp, paper, and allied industries.
The ESF Alumni Association is responsible for the development and coordination of programs to attract the support and participation of alumni.
The primary purpose of the Ranger School Alumni Association is to promote and assist the Ranger School in the attainment of its educational objectives. The association also helps cultivate fellowship and foster cooperation among the alumni for the support of the Ranger School.
In April 2001, the college community engaged in a strategic planning process aimed at renewing shared values, building on current strengths, and positioning ESF competitively to embrace the challenges and opportunities the future will bring. The college's history of exploring and responding to society's needs and environmental issues has prepared ESF to pursue these new initiatives. The college’s strategic plan is reviewed annually by the ESF Board of Trustees.
The college catalog includes general information on SUNY and ESF, the academic calendar, a description of academic programs and policies, student support services, a listing of faculty and professional staff, a description of faculties and divisions, and course descriptions.
III. Governor's Office of Employee Relations (GOER)
GOER represents the Governor in collective bargaining negotiations with nine public employee unions representing almost 200,000 State employees in 14 negotiating units. Click HERE for a list of bargaining units and and their collective bargaining agreements in New York State government.
Information on state employee benefits and resources, attendance and leave, travel, and more.
GOER provides information about various training and development programs as well as tuition reimbursement by bargaining unit.
The New York State Department of Civil Service also provides helpful information with a specific section pertaining to State Employees In this section there is also information entitled "Health Insurance and Other Employee Benefits" under the New York State Health Insurance Program (NYSHIP). where you can learn more specific information about your Empire Plan or HMO benefits, Empire Plan Participating Providers and Dental and Vision carriers.
VI. Title IX, Non-Discrimination Policy and Affirmative Action
- Title IX website
- Non-Discrimination Policy
- Sexual Harassment, Assault, and Violence Prevention Policy (PDF)
- Policy on Individuals with Disabilities (Word)
- Policy on Veterans (Word)
- Discrimination Complaint Procedure (PDF)
VII. ESF Student Information
The following are links that provide information related to ESF students.
- Student and Judicial Handbooks
- Student Government
VIII. ESF Policies and Procedures
Certain collegewide policies are available on the college’s web site at http://www.esf.edu/au/pp.htm. Other collegewide policies exist in various offices. In addition, several unit-specific policies are available on individual unit websites. Any questions about collegewide or unit policies should be directed to an employee’s supervisor and/or to the appropriate Unit Head.
IX. ESF Administrative Updates
ESF administration issues various updates, some of which are time-sensitive. Employees should be familiar with the updates that are located at http://www.esf.edu/au
X. Other College Committees
Various college committees have been established for the benefit of employees and the college community, these include:
- Employee Assistance Program
- Joint Labor/Management Health and Safety Committee
- Personal Safety/Campus Security Advisory Committee
- Quality of Worklife Committee
Various notices of Quality of Worklife (QWL) events are sent through campus email. For additional information, contact QWL Co-Chairs Robin Perkins at x6651 and Karen Moore at x6647.
XI. Additional College Resources
The following includes links to various college resources. A more comprehensive list is available on the ESF homepage at www.esf.edu and also by clicking on the “More ESF Links” drop-down menu on the homepage.
- Business Affairs
- Computing Services
- Environmental Health and Safety
- Financial Aid
- Forest Properties (315) 470-6627
- Human Resources
- Physical Plant
- University Police
XII. Academic Resources
The following includes links to various academic resources. A list of academic units is available on the ESF homepage at www.esf.edu by clicking on the “Academic Departments” drop-down menu.
- Labs, Facilities and Services
- Moon Library
- Office of the Registrar
- Office of Research Programs
XIII. Other Information
College Identification card
College ID cards for ESF employees are issued by the Office of ID card services at Syracuse University. See http://housingmealplans.syr.edu/idcardservices.cfm for more information on the use and benefits of the ID card. ESF employees must first obtain an authorization letter from the Office of Human Resources in order to be issued an ID card.
A link for directions, maps and area lodging.
ESF email accounts are issued by Computing and Network Services. See http://www.esf.edu/au/pp/emailsyspol.pdf for more information.
Keys and Access Cards
See http://www.esf.edu/au/pp/key-procedure.pdf for the procedure to obtain building keys and/or access cards.
ESF employees who are eligible to park on campus will receive a parking authorization form with their initial appointment letter. This authorization form should be presented to the University Police Office, 19 Bray, to obtain a parking permit. For more information on parking regulations, see http://www.esf.edu/univpolice/ParkingInfo.htm