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Facilities Fees, Forms and Policies

Research, Meetings, Programs, Housing, Dining

All research, educational and professional groups using the resources and/or facilities of the Adirondack Ecological Center (AEC) and Huntington Wildlife Forest (HWF) must have an approved educational or research study plan. Confirmation of your reservation is dependent on the submission of this study plan. The AEC reserves the right to request a 10% non-refundable deposit for confirmed reservations. Please visit our "Policies" page for additional guidelines related to the use of AEC/HWF.

Meals

The Rich Lake Dining Center operates daily during the summer field season (mid-May through mid-August) and by request at other times of the year (based on 15 person minimum). During the summer field season, three meals per day are served Sunday night through Friday (breakfast, make-your-own bag lunch, and dinner), with a continental breakfast and lunch served on the weekends. Please note: cancellation or group size adjustment information is required one week prior to arrival or you will be charged in full for the first three meals.

Please contact the AEC at (518) 582-4551 extension 101 or newcomb@esf.edu for additional information.

Meal program (3 meals/day) $35/day; $210/week (more than 7 consecutive days)
Breakfast $9/person
Bag lunch $9/person
Dinner $17/person
Catered coffee break/social $5/person
Catering fee for lunch or dinner $5/person
Rich Lake outdoor event set-up w/ charcoal grills $50/event for ESF events; $100/event for non-ESF event

Housing Fees

Accommodations are available throughout the year and provide basic accommodations at minimal cost. Residents should provide: linens & blankets, pillows, toiletries and personal items. Residential cabins in the Arbutus Lake Area are capable of housing a total of 30 people on a seasonal basis or 14 individuals year-round. Bunkhouses in the Rich Lake Area provide space for 50 people. Accommodation Check In is after 3:00 PM and Check Out is by 9:00 AM
Other accommodations
are available in the Newcomb/Long Lake area.

Please contact the AEC at (518) 582-4551 extension 101 or newcomb@esf.edu for additional information.

All rates are per person except where noted
ESF Rate
Non-ESF Rate
Bunkhouses in Rich Lake Area - sleeps 50 $10/night; $70/week $20/night; $100/week
Cabins in Arbutus Area - sleeps 30 (seasonal) $15/night; $105/week $30/night; $150/week
Faculty Residence in Rich Lake Area - sleeps 8 $15/night; $105/week $30/night; $150/week
Arbutus Lodge - sleeps 2 (seasonal) $15/night; $105/week $30/night; $150/week

Huntington Lodge (linens, bedding and towels provided) - sleeps 10 with queen bed double occupancy or 8 with single occupancy

All rooms have a shared bath with the exception of a twin room that is also ADA compliant

Twin bed in shared room $40/night $80/night
Twin bed in private room $80/night $140/night
Queen bed single occupancy $40/night $80/night
Queen bed double occupancy $80/night $140/night
Tent Site (Sabbattis Pass, ~ 3 miles from Rte28N)
$10/night
Linen fee (bedding and towels)
$15/night
Propane gas grill
$10/day

Meeting Space

Five meeting spaces are available for conferences, workshops and meetings; AIC Multi-purpose Room and Classroom, AEC Conference Room, Huntington Lodge Dining Room, and Huntington Lodge Trophy Room.

Please contact the AEC at (518) 582-4551 extension 101 or newcomb@esf.edu for additional information.

 
ESF Rate
Non-ESF Rate
AIC Multipurpose Room - capacity 200 No Charge $50/day
AIC Classroom - capacity 25 No Charge $50/day
Conference Room at AEC - capacity 45 No Charge $50/day
Huntington Lodge (Dining Room - capacity 12, Trophy Room - capacity 15) $50/day $150/day
Audiovisual equipment $10/day $20/day
Room set-up and breakdown $50/event $100/event

Laboratory Space

The Animal Studies Laboratory is used as a general purpose lab space. The building provides laboratory space, wet labs, freezer, refrigeration, drying ovens and a large covered area for small scale construction projects. Price includes access to Internet and to computing equipment at AEC.

Please contact Charlotte Demers (cdemers@esf.edu) to discuss laboratory needs.

 
ESF Rate
Non-ESF Rate
Animal Studies Lab or other adapted lab space No charge $15/day

Equipment

Research equipment is available with an approved educational or research study plan. Contact Charlotte Demers (cdemers@esf.edu) to discuss availability of equipment.

 
ESF Rate
Non-ESF Rate
Snowmobile $10/day $20/day
ATV $10/day $20/day
Motor Boat $10/day $20/day
Vehicle $10/day $15/day
Snowshoes $5/day $5/day
Row Boat and Canoe $5/day $10/day

Technician Support

AEC staff may be available to provide technician level support for approved research projects on Huntington Wildlife Forest. This support is based on staff availability.

Please contact Charlotte Demers (cdemers@esf.edu) to discuss the availability of technical support.

ESF Rate
Non-ESF Rate
$50/hour $75hour

Educational Outreach and Programming

We provide on-site educational programs year-round, from day trips to multi-day residential experiences. Programming at AEC is focused at the high school and collegiate level; however we are willing to consider younger groups of advanced students. Developed programs average three hours but can be scaled up or down to accommodate individual group needs. We can build our inquiry-based hands-on programs with you to ensure they match your district curricula and state standards.

Credit bearing short-courses are also offered at the AEC. The course fees associated with these courses supercede all other fees.

Please contact Paul Hai (pbhai@esf.edu) to explore program opportunities and discuss details of your visit to AEC.

 
ESF Rate
Non-ESF Rate
Educational Programs No charge $100/hour

For additional information contact the AEC at (518) 582-4551 extension 101 or newcomb@esf.edu.

Policies & Guidelines

This brief list is intended to provide students, researchers and visitors with important information regarding the use of HWF/AEC resources. A more detailed handbook describing all AEC/HWF policies and guidelines is available upon request. Researchers with an approved Research Study Plan and summer residents will be provided with a copy of this handbook.

  • Use of facilities or access the HWF property requires authorization from AEC staff.
  • Visiting student groups are required to have a faculty advisor in accompaniment when using HWF facilities.
  • Access to the majority of the property is controlled by gates and combination locks. Keep gates closed and locked at all times.
  • The speed limit on ALL property roads is 15 mph.
  • A Research Study Plan must be submitted to the Director prior to the initiation of any research activities on the HWF.
  • An Educational Study Plan must be submitted to the Director prior to the initiation of any instructional or educational activities on HWF
  • Overnight guests need to provide their own linens, pillows, blankets, towels, and toiletries.
  • Pets are not allowed.
  • All HWF buildings are smoke free environments nor is smoking permitted at the entrances to buildings.
  • Camping and campfires are permitted only at designated locations and require prior approval of the Director.
  • Boat motors used in conjunction with recreational activities are not allowed without permission of the Director.
  • Sensitive research areas are located near Arbutus Lake. These areas are posted with red "Restricted Area"signs - Keep out of these areas.
  • Guidelines for marking field research plots/sites have been established and will be enforced. Red has been designated as the only color approved for use in conjunction with marking research plots/sites.
  • Gasoline for personal vehicles is available ~4 miles east of HWF at the Hight Peaks Kitchen and Campground (credit card only pump) and in Long Lake, 10 miles to the west. Gasoline is available at the Maintenance Garage weekdays from 8:00 am to 4:30 pm for ESF College vehicles only.
  • Current policies of SUNY-ESF pertaining to the use of alcohol and other drugs on College properties shall govern all such activities on the HWF. No alcoholic beverages, including beer and wine, are allowed on the HWF property without permission from the Vice President of Students Affairs and Educational Services. Request forms are available and must be submitted to and approved by the Students Affairs department and a copy filed with the AEC prior to arrival on HWF.
  • Firearms and ammunition are not permitted within the boundaries of the HWF.