2005 Vendor Area - Lots of networking and ideas were shared

We invite you to be an exhibitor at the NYS GIS conference this year in Rochester. There will be a continental breakfast set up in the exhibit area and breaks will be served in the exhibit area in the ballroom this year with sessions located on the same floor. The conference will provide an ideal opportunity for conference participants to visit your exhibit!

BOTH OF THE FOLLOWING FORMS ARE REQUIRED FOR EXHIBITOR REGISTRATION!

1. View current booth assignments here
2. Download the ESF Vendor Registration Form here
3. Download the Hyatt Request for Electric, Phone or Internet connection here.

Exhibit Setup and Schedule:
Set up begins on Sunday, Oct. 16 from 6:00 - 9:00 PM
Set up continues on Monday, Oct. 17 from 7:00 - 10:00 AM.
Exhibit area opens Monday, Oct. 17 at 10:00 AM. - 6:30 PM
and Tuesday, Oct 18 at 8:00 AM - 2:00 PM.
Exhibitor Tear down is 2:00 PM - 4 PM Tuesday, Oct. 18.

Click here for a diagram of the exhibit area layout.
Shipping:  Special arrangements must be made for receiving any equipment, goods, displays or other materials that will be sent, delivered or brought into the Hotel. The Hotels receiving department is open 8:00 a.m.-2:00 p.m., Monday - Friday.

All packages must contain a label giving the following information: 1) Return address, 2) Name of Group affiliation, 3) Meeting room, name and date, 4) Group contact (Sales/Catering), 5) Name of person that will claim package, 6) Date of the person's arrival. Be sure to mark every box shipped: "NYS GIS Conference, October 17-18, 2005."

Exhibit Decorating Company:  Clifton Park Convention Services will be our decorator (Betty Voss; phone (518) 877-7449). Clifton Park will provide booth piping and drapes, a table, two chairs, a company sign, and a wastebasket. Contact Clifton Park directly for other equipment needs, such as additional tables or drayage.

Security:  General facility security will be in place Monday night from the close of the reception at about 6:30 PM until exhibits open again at 8:00 AM on Tuesday.
Meals:  Continental Breakfast, breaks and Lunch is included in the conference for both days. We would be happy to have you attend the banquet dinner on Monday night; there is an additional fee of $30.00.
Registration:  Please return the vendor registration form by mail or by fax (number listed below). If your booth requires, electricity, phone service, or internet access, you MUST fill out the Hyatt form also. (Even if you don't need any of the above services it would be a good idea to fill out the Hyatt form!) Plan to join us again this year for a chance to talk to GIS participants, experts, and leaders in the field.