Exhibitors and Sponsors
25th Annual New York State GIS Conference

Silver Anniversary

• Online Registration
• Sponsorship Commitment Form All sponsorship attendees must register online.
• Booth and Tabletop diagram 2009 You must register online in order to select and reserve your booth choice. Booths are first-come, first-served.
• Exhibitor Packet (Clifton Parks) All orders must be submitted to Clifton Parks by October 9, 2009 in order to receive advanced prices.

Registration has a new LOOK....

Pre-register online using our new event registration system! With this new system, Sponsors and Exhibitors will be able to:

• Review the booth/tabletop diagram and select/reserve your booth online! (During the registration process, a drop-down box will indicate booth numbers that are still available.)
• Register the additional participants included with your sponsorship.
• Enter a PO or Voucher number on the payment page.
• And as always, register and pay online with Visa or Mastercard (sorry, no American Express or Discover), or register now and pay later with a check (payable to "SUNY Research Foundation").

As usual, your online registration will be processed immediately and securely.

Registration questions?

Please contact Terry Sakowski by email at tsakowsk@esf.edu or by phone (315) 470-6891 - direct; (315) 470-6817 (option 1).

Exhibitor Fees and Information

Early exhibitor fee is $685 by 10/5 or $715 after 10/5. Includes one full registration for the person in the booth with meals, booth space, pipe and drape, sign, skirted table, chair, waste receptacle.

Exhibitors requiring electrical service must complete the Utility Vendor Form. All forms must be submitted with payment to the attention of Jennifer Newhart, Crowne Meetings Director - EMAIL: jennifer@lakeplacidcp.com; FAX: (518) 523-9410. Please note that requests received after Friday, September 25, are subject to a 25% surcharge.

Sponsor Ads

NOTE: Sponsor ads for the printed program are due by September 30, 2009 to Maureen Wakefield at mwakefield@esf.edu.

All ads should be submitted in one of the following formats: Gif, Tif, Jpeg. For maximum quality, all ads should be a 300 dpi. Sizes (printed program is 8 1/2 x 11): Full Size: 7 1/2" x 10", Half Size: 7 1/2" x 4 3/4" or 3 1/2" x 10" , Quarter Size: 3 1/2" x 4 3/4"

NOTE: A company description for the printed program is due by September 30, 2009 to Terry Sakowski at tsakowsk@esf.edu.

Exhibit Setup and Schedule

• Set up Sunday from 6:00 PM - 9:00 PM
• Set up continues on Monday from 7:00 AM - 9:00 AM.
• Exhibit area is open Monday 10:00 AM - 6:30 PM and Tuesday 8:00 AM - 2:00 PM.
• Exhibitor Tear down is after 2:00 PM on Tuesday.

Our Payment Policy

We welcome your participation at Outreach events. Pre-registered, pre-paid registrants are asked to sign in to receive a name badge and handouts. Registration fees must be paid prior to admittance.

• Balance due? Please be prepared to make your payment at sign in. We will accept a check, payable to SUNY Research Foundation, or VISA or MasterCard.
• Using a Purchase Order or Voucher? Please provide the PO/Voucher number as well as a credit card number. If payment is not received within 30 days after the event, your credit card will be charged the appropriate fee.
• Not pre-registered? That's okay - on-site registration will be available to register and pay online.

Refund Policy: If payment was made bycheck or purchase order/voucher, participants who wish to cancel must give written notice to ESF Outreach by 10/5/09 to receive a refund (minus a $50administrative fee). Please include the payee's social security number in the request, or Federal Tax ID number if an organization will be refunded. If payment is made by credit card, simply modify your online registration (using your confirmation number) by10/5/09. Your credit card will be refunded (minus a $50 administrative fee). Cancellations will not be accepted by phone. After 10/5/09, refunds will not be made. Substitutions are permissible at any time. Optional fee items are non-refundable.