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SUNY-ESF Privacy Policy

The State University of New York College of Environmental Science and Forestry Internet Privacy Policy

ESF.edu’s Commitment to Privacy

The State University of New York College of Environmental Science and Forestry (ESF), is committed to protecting your privacy and making it easier and more efficient for individuals and businesses to interact with ESF. We recognize that it is critical for individuals and businesses to be confident that their privacy is protected when they visit esf.edu. You can travel through most of esf.edu without giving us any information about yourself. Sometimes we do need information to provide services that you request, and this commitment of privacy explains our online information practices. This policy describes what information is collected and how that information is used. Because this privacy policy only applies to this website, you should examine the privacy policy of any website that you might access using this website.

ESF collects personal information about you that you provide voluntarily by sending an e-mail, completing the ESF Information Request Form, or completing the online application. ESF may use on-line phone directories and other internet search services to collect and update information used for college business and services.

This policy is consistent with the provisions of the Internet Privacy and Security Act, the Freedom of Information Law, and the Personal Privacy Protection Law.

Information Collected Automatically When You Visit esf.edu

When visiting esf.edu, ESF automatically collects and stores the following information about your visit:

  • The Internet Protocol address of the computer that accessed our Web site
  • The type of browser, its version and the operating system on which that browser is running
  • The Web page from which the user accessed the current Web page
  • The date and time of the user’s request
  • The pages that were visited and the amount of time spent at each page

None of the above-mentioned information is deemed to constitute personal information by the Internet Privacy and Security Act. The information that is collected automatically is used to improve esf.edu’s content and to help ESF understand how users are interacting with its Web site. This information is collected for statistical analysis and to determine what information is of most and least interest to our users. The information is not collected for commercial marketing purposes and ESF is not authorized to sell or otherwise disclose the information collected from esf.edu for commercial marketing purposes.

Information Collected When You E-mail esf.edu or Complete a Transaction

During your visit to esf.edu you may send an e-mail to ESF. Your e-mail address and the contents of your message will be collected. The information collected is not limited to text characters and may include audio, video and graphic information formats included in the
message. Your e-mail address and the information included in your message may be used to respond to you, to address issues you identify, to improve this Web site, or to forward your
message to another ESF campus office for appropriate action. Your e-mail address is not collected for commercial purposes and ESF is not authorized to sell or otherwise disclose your e-mail address for commercial purposes.

During your visit to esf.edu you may complete a transaction such as an online application. The information collected by ESF, including personal information volunteered by you in completing the transaction, may be used by ESF and may be disclosed by ESF for those purposes that may be reasonably ascertained from the nature and terms of the transaction in which the information was submitted.

ESF does not knowingly collect personal information from children under the age 13 or create profiles of children under the age 13. Users are cautioned, however, that the collection of personal information submitted in an e-mail will be treated as though it was submitted by an adult, and may, unless exempted from access by federal or state law, be subject to public access.

Disclosure of Information Collected Through This Web Site

The collection of information through esf.edu and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act. ESF will only collect personal information through esf.edu or disclose personal information collected through esf.edu if the user has consented to the collection or disclosure of such personal information. The voluntary disclosure of personal information to ESF by the user constitutes consent to the collection and disclosure of the information by ESF for the purposes for which the user disclosed the information to ESF.

However, ESF may collect or disclose personal information without consent if the collection or disclosure is: (1) necessary to perform the statutory duties of ESF, or necessary for ESF to operate a program authorized by law, or authorized by state or federal statute or regulation; (2) made pursuant to a court order or by law; (3) for the purpose of validating the identity of the user; or (4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.

Further, the disclosure of information, including personal information, collected through esf.edu is subject to the provisions of the Freedom on Information Law and the Personal Privacy Protection Law.

ESF may disclose personal information to federal or state law enforcement authorities to enforce its rights against unauthorized access or attempted unauthorized access to ESF’s information technology assets.

Retention of Information Collected Through this Web site

In general, the Internet services log of ESF, comprising electronic files or automated logs created to monitor access and use of ESF services provided through esf.edu, is retained for 21 business days and then destroyed. Information concerning these records retention and disposition schedules may be obtained through the Internet privacy policy contact listed in this policy.

Access to and Correction of Personal Information Collected Through esf.edu

Any user may submit a request to ESF’s Privacy compliance officer to determine whether personal information pertaining to that user has been collected and maintained through esf.edu. Any such request shall be made in writing and must be accompanied by reasonable proof of identity of the user. Reasonable proof of identity may include verification of a signature, inclusion of an identifier generally known only to the user, or similar appropriate identification. The address of the privacy compliance officer is:

Vice President for Administration
Privacy Compliance Officer
SUNY College of Environmental Science and Forestry
One Forestry Drive
Syracuse, New York 13210

The privacy compliance officer shall, within five (5) business days of the receipt of a proper request, provide access to the personal information if it exists; deny access in writing, explaining the reasons therefore; or acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more that thirty (30) days from the date of the acknowledgment.

In the event that ESF has collected personal information pertaining to a user through esf.edu and that information is to be provided to the user pursuant to the user’s request, the privacy compliance officer shall inform the user of his or her right to request that the personal information be amended or corrected under the procedures set forth in section 95 of the Public Officers Law.

Confidentiality and Integrity of Personal Information Collected Through esf.edu

ESF is strongly committed to protecting personal information collected through esf.edu against unauthorized access, use or disclosure. Consequently, ESF limits employees access to personal information collected through esf.edu to only those employees who need access to the information in the performance of their official duties.

In addition, ESF has implemented procedures to safeguard the integrity of its information technology assets, including, but not limited to, authentication, authorization, monitoring, auditing and encryption. These security procedures have been integrated into the design,
implementation and day-to-day operations of esf.edu as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.

For Web site security purposes and to maintain the availability of esf.edu for all users, ESF employs software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise damage esf.edu.

Cookies

Cookies are small pieces of information that are stored by the user’s browser on the hard drive of your computer. ESF.edu does not use cookies.

Disclaimer

The information provided in this privacy policy should not be constructed as giving business, legal or other advice, or warranting as fail proof, the security of information provided through esf.edu.

Contact Information

For questions regarding this Internet privacy policy, please contact our privacy officer via e-mail at privacy@esf.edu or by regular mail at:

Vice President for Administration
Privacy Officer
SUNY College of Environmental Science and Forestry
One Forestry Drive
Syracuse, New York 13210

Definitions

The following definitions apply to, and appear in italics, in this policy:

Personal information: For purposes of this policy, “personal information” means any information concerning a natural person that, because of name, number, symbol, mark, or other identifier, can be used to identify that natural person.

User: Shall have the meaning set forth in subdivision 8 of section 202 of the State Technology Law.

6/17/02


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State University of New York College of Environmental Science and Forestry
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