May 2013 Convocation & Degree Requirements
(for degrees conferred August and December 2012, and May 2013)
Are you Ready for May Convocation?
SUNY-ESF Convocation will be held on Saturday, May 11, 2013. Students who completed degree requirements in August or December 2012, or who will complete degree requirements by Tuesday, May 1, 2013 are invited to participate in the May 2013 Convocation ceremonies. If you do not receive a Syracuse University (SU) mailing about Commencement ceremonies by the end of March, contact SU Office of Special Events, 315-443-4631.Master's degree students who have defended theses may request permission to participate in ceremonies with written recommendations from the appropriate Department Chairs and permission from the Dean of Instruction & Graduate Studies. No exceptions will be made to allow doctoral students (who have not completed degree requirements) to participate in Convocation. You must RSVP if you plan to attend convocation ceremonies with the Office of Instruction and Graduate Studies by April 12, 2013. If you do not meet this deadline, your name may not appear in the Convocation program.
What is the Difference Between Convocation and Commencement?
Convocation is "the ceremonial assembly of members of a college or university." SUNY-ESF students will celebrate May Convocation in the John H. Mulroy Civic Center promptly at 1:00 p.m. on Saturday, May 11, 2013. Students must be at the civic center no later than 12:30 p.m. on Saturday, May 11. Students will be arranged by curriculum.Commencement is "the ceremonies or the day for conferring degrees or diplomas." SUNY-ESF students join with Syracuse University students to formally celebrate academic degrees. The 2013 Commencement will be held on Sunday, May 12, 2013 in the Carrier Dome of Syracuse University. August 2012, December 2012, & May 2013 graduates are invited to participate in May 2013 Commencement. Graduates are strongly encouraged to attend these events so that they may receive the recognition they earned.
Annual Spring Banquet
This annual ESF event will be held on April 20, 2013 and is a semi-formal dinner that recognizes the scholarship, service and contributions of ESF students. Dancing follows the formal program. This is the biggest social event of the year! Watch for advertisements!
Commencement and Convocation Important Dates and Activities
|Saturday, April 20||Annual Spring Banquet at Drumlins Country Club (Advance Sale Tickets Required!)|
|Friday, April 12||Deadline to verify eligibility to graduate and for MS or PhD defenses|
|Monday, April 8||On-campus parking permits available for Convocation Day parking|
|Deadline for final, signed version of thesis or dissertation document and associated paperwork for MS and PhD degrees, or diploma form for MF, MPS, and MLA degrees to Office of Instruction & Graduate Studies|
|Convocation Rehearsal, Marshall Auditorium 3:30 pm. Followed by Champagne Toast, sponsored by the ESF Alumni Association.|
|Thursday, May 9||Commencement Rehearsal in Carrie Dome 10:00am (enter at Gate “D”)|
|Saturday, May 11||
10:00 am—Curriculum-Specific Faculty Receptions for Degree Candidates, their Guests, and Members of the ESF College Community!
Locations of Curriculum Specific Faculty Receptions:
Chemistry: 130 Jahn
Environmental Studies: Nifkin (Alumni) Lounge
EFB/Biotechnology (all majors) - Illick Foyer
Environmental Resources Engineering: Gateway Center
Environmental Science: 3rd Floor Baker, Snack Bar
Forest and Natural Resources Management: 1st Floor Bray Hall Rotunda
Landscape Architecture: 327 Marshall/3rd Floor Corridor
Paper and Bioprocess Engineering: Walters, 2nd Floor Lobby
Sustainable Construction Management and Engineering: Baker Lobby by the "Tree"
12:30 pm - Students line up, John H. Mulroy Civic Center
1:00 pm - Convocation, John H. Mulroy Civic Center
|Sunday, May 12||
7:30 am - Complimentary Continental Breakfast for Higher Degree Candidates, families and friends, Nifkin Lounge
7:45 am - Higher Degree Ceremony, Gateway Center
8:00am - Complimentary Continental Breakfast for Undergraduate Degree Candidates, families and friends, Bray Rotunda.
8:45 am—ESF Procession to Dome (meets on front steps of Marshal Hall)
9:15 am—Academic Procession
9:30 am—Commencement will begin at the end of the procession
YOU DON’T NEED TICKETS TO ATTEND ESF CONVOCATION AT THE JOHN H. MULROY CIVIC CENTER.
The colors of the ESF Master's hoods represent the colors of the State University of New York College of Environmental Science and Forestry: forest green, white and gold. Hoods are black with gold velvet lining with green, white & gold satin chevrons on the inside lining.
The colors of the Ph.D. hoods represent the colors of the State University of New York College of Environmental Science and Forestry: forest green, white and gold. Hoods are black, with navy blue velvet outer lining and white & gold satin chevrons on the inside lining.
Formal Attire Is Required!
During the Middle Ages, monks and students wore academic regalia as protection from the damp and drafty conditions of monasteries and castles. Through the years, regalia evolved to represent and celebrate scholarly achievement. The colors of the hoods and various trimmings symbolized the disciplines and institutional traditions.In deference to and in celebration of tradition and scholarship, ESF students who participate in Convocation and Commencement are required to wear academic attire. Caps and gowns are available for purchase through the SU Bookstore in the Schine Student Center, (315) 443-9900.
On Campus: A limited number of on-campus parking permits will be available in 14 Bray Hall on a first come-first served basis beginning Monday, April 8, 2013. One permit per family; extra permits may be available depending upon supply. ESF I.D. required for permits. Additionally, all SU lots will be open throughout the weekend.
Guests with Limited Mobility
Both the Civic Center and the Carrier Dome have wheel chair accessible doors on the lower level, and there is space within where guests in wheel chairs can comfortably view the ceremonies. For the Saturday Convocation, guests in wheel chairs or those who need a little extra help should enter the Civic Center via Montgomery Street. For Sunday Commencement, guests requiring special accommodations can be dropped off in front of the Carrier Dome while someone else parks the car. ESF and SU Public Safety officers are very understanding about this!
Guests Who Are Hearing Impaired
We will be happy to make arrangements to have a sign language interpreter at Convocation on Saturday. Simply call the Office of Student Affairs (470-6658) prior to April 12 . The Commencement ceremonies are signed; several interpreters are located throughout the Dome. Seating locations for hearing impaired guests will be posted in the Carrier Dome.Remember to reserve overnight accommodations early! We also recommend making restaurant reservations to avoid disappointments and long waits! Lodging options HERE.
May 11, 2013 - John H. Mulroy Civic Center
- You must be at the John H. Mulroy Civic Center by 12:30 p.m. on Saturday, May 11. You will gather with your classmates in the downstairs lobby. Students will be arranged by curriculum and you will be instructed about your “name card.” You will then process into the theatre according to your program of study.
- The ceremony will begin PROMPTLY AT 1:00 p.m. The Provost will begin his remarks at 1:00 p.m., and all participants will already be seated.
- Each degree candidate in attendance will be individually recognized. Your name will be announced, and you will cross the stage to shake hands with the President of the College and the Chair of the Board of Trustees.
- Individual recognition of undergrads will begin after the Senior Speaker gives their brief remarks.
- All students will follow a counter-clockwise pattern to receive recognition. Students in the Honors Program will be called first. They will rise, and proceed to their right into the aisle and up the stairs. Students will hand a name card to their faculty chair at the podium on the left, then cross the stage, shake hands with the President of the College and the Chair of the Board of Trustees, and return to their seat on the Theatre floor.
- The same format is followed for each of the remaining curricula. The students seated at the end of the left side aisle will be signaled by a Commencement Host as to when to rise and form a line, so that “lag time” between people crossing the stage is held to a minimum. If you are the last student in each curriculum who will cross the stage, you will receive a different color name card. This will notify your faculty chair that you are the final student from your curriculum to cross the stage.
- Convocation Rehearsal: Wednesday, May 8, at 3:30 p.m. in Marshall Auditorium. Followed by a Champagne Toast on the ESF Quad.
- You will wear a cap and gown at Convocation as well as Commencement. There is no charge for undergraduates but there is a charge for master's and Ph.D. regalia. The master's recycled cap and gown are $38.95, and $29.95 for the master's keeper hood. The cost for the doctoral cap and gown rental is $40.95. Doctoral participants will receive their hoods at convocation. Cap and gown pickup will take place in the Bray Rotunda, May 1 and 2 from 11 a.m. to 3 p.m.
- Parking: In order to park on campus during Commencement weekend, you must obtain a parking pass from the Student Affairs Office, 14 Bray Hall. A limited number of parking passes will be available on a first come, first serve basis beginning Monday, April 8, 2013.
- Commencement souvenir invitations are available from 14 Bray beginning Monday, April 8. First come first served, but limited to 5 per graduate. ESF I.D. required.
Questions or Concerns?
- If you have questions about the convocation ceremony, contact the Office of Student Affairs at (315) 470-6658.
- If you have any concerns about your graduate degree requirements, call the Office of Instruction and Graduate Studies at (315) 470-6599.
What Does it Mean to "Complete Degree Requirements?" The Master's degree requires completion of a minimum of 30 credit hours at the graduate level, of which at least 18 must be in coursework. By this time, you should have completed an approved study plan (3B) and submitted it to the Office of Instruction and Graduate Studies. Students must also meet capstone seminar, thesis, and exam requirements, submit a Diploma Request Form, pay for binding fees (as appropriate) and submit theses electronically to the ProQuest archival service.
Doctoral degree students must successfully complete a minimum of 60 graduate credits – an appropriate combination of at least 30 to 48 credits are awarded for coursework and at least 12 to 30 credits are awarded for dissertation (xxx 999). An approved study plan (3B) must be executed. Students must also meet capstone seminar, dissertation, and exam requirements, submit a Diploma Request Form, pay for binding fees, submit the appropriate number of unbound dissertation copies to OIGS, upload electronically to the ProQuest archival service, and submit a Survey of Earned Doctorates.All graduate students must be registered for at least one credit hour for the semester in which they complete degree requirements. A minimum cumulative GPA of 3.000 is required for graduation.
What Paperwork is Required to "Complete Degree Requirements?"
MF, MLA and MPS degrees -- in addition to successful completion of coursework and Faculty requirements:
- Graduate version of the Diploma Form
MS degrees -- in addition to successful completion of coursework and Faculty requirements:
- Submission of thesis document and payment of abstract fee to ProQuest
- Submission of the appropriate copies of the thesis to the Office of Instruction & Graduate Studies
- Thesis binding fee ($35/copy)
- Diploma Form (Graduate version)
Doctoral degrees -- in addition to successful completion of coursework and Faculty requirements:
- Submission of document and payment of abstract fee to ProQuest
- Submission of the appropriate copies of the dissertation to the Office of Instruction & Graduate Studies
- Dissertation binding fee ($35/copy)
- Survey of Earned Doctorates
- Diploma Form (Graduate version)
If you are submitting a thesis or dissertation, did you...
- Leave at least 1.0 inch margins?
- Have the abstract page signed by your major professor(s)?
- Have the title page signed by your major professor(s), chair of the exam committee, department chair, and Director of the Division of Engineering (ERE only – Dr. Gary Scott)?
- Include your resume or vita as the last page of the thesis or dissertation?
- Spell check all pages - especially the acknowledgment page?
- Make sure all pages are included and in correct order?
- Make sure you have not gone beyond your delimitation date? (If so, you must petition an extension.)
- Thesis and Dissertation Formatting Guidelines
- Submit your document to ProQuest?