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Forms and Links


Substitute Form W-9

Pursuant to the NYS Office of the State Comptroller mandate, it is the responsibility of the University to collect from each vendor from which we do business with a Substitute Form W-9. This form is to be kept on file and made available upon request to the Comptroller.

Prior to execution of a contract or prior to the issuance of a purchase order, the Purchasing Agent will require a valid, current W-9 to be on file in the Office of Purchasing and Contracts.

Sole proprietors who are not U.S. citizens and businesses organized/incorporated outside of the United States are required to complete and submit to the University one of the below listed IRS Form W-8s in addition to the Substitute Form W-9.

  • IRS Form W-8BEN: Beneficial owner solely claiming foreign status or treaty benefits.
  • IRS Form W-8ECI: A person claiming that income is effectively connected with the conduct of a trade or business in the United States.
  • IRS Form W-8ECI or IRS Form W-8IMY: A foreign partnership, a foreign simple trust, or a foreign grantor trust.
  • IRS Form W-8ECI or IRS Form W-8EXP: A foreign government, international organization, foreign central bank of issue, foreign tax exempt organization, foreign private foundation, or government of a U.S. possession that received effectively connected income or that is claiming the applicability of IRS section(s) 115(2), 501(c), 892, 895, or 1443 (b).
  • IRS Form W-8IMY: A person acting as an intermediary

Once executed, the Substitute Form W-9 and if required, the Form W-8, can be e-mailed to lmcampagna@esf.edu, faxed to 315-470-4887, or mailed to SUNY College of Environmental Science and Forestry, Office of Purchasing and Contracts, 1 Forestry Drive Syracuse, NY 13210.

Important Links

ESF Links

SUNY Links

Link to SUNY Guidelines

The following link will connect you to the SUNY guidelines for purchasing, and contracting.

NYS Links

Links to Laws