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Official College Travel

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Coronavirus Update: We request that faculty, staff, and students communicate ALL international and domestic travel plans, including personal travel, to the Office of Human Resources via the  SUNY ESF Travel Report Form. Please note that employees traveling for ESF purposes will still be required to complete a Travel Authorization Form in addition to the  SUNY ESF Travel Report Form.

Due to the recent events surrounding the COVID-19 pandemic, the ESF Travel Office will be working remotely. Until further notice, please submit any Travel reimbursement requests and Travel/NET card reconciliations via email to bsorrells@esf.edu. All submitted documents should include authorized signatures and supporting documentation. Please note, there may be a delay in receiving paper check reimbursements.

Please contact bsorrells@esf.edu with any questions or concerns.

ESF follows New York State and Research Foundation guidelines to apply IRS rates for personal vehicle use, daily meals and lodging.

Click the icons below to access important documents and forms, milage charts, per diem allowance and much more.

Travel Notification: Travel, NET Citibank Cards Not Permissible for AirBnB/VRBO or similar rentals. These are an online marketplaces that allow individuals to rent personal properties or spare rooms to guests. Travelers who wish to use AirBnB, VRBO or similar rentals for lodging may do so only by using personal funding. Travelers may be reimbursed a rate that is within the allowable per diem only after travel is complete, a cost analysis has been performed in advance, and if the cost savings are substantial. Travelers assume a very high risk of non-reimbursement from state funding if a cancellation occurs through an Airbnb reservation.