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Smoking Policy

Toolkit for Supervisors

The policy applies to all employees, students, volunteers, visitors - everyone who comes to the campus or any of its satellite locations.

As a supervisor:

  1. Be informed: Know the fundamentals of the campus policy.
  2. Educate: Communicate the policy courteously and non-confrontationally.
  3. Support: Connect your employees with appropriate resources and services.
  4. Take action: Hold employees accountable, and address repeated violations consistently, just as you would any other campus policy.
  5. Document and report: Keep a record of conversations you have with your subordinates. If the employee continues to violate the policy, contact Human Resources.

Use the following strategies to address employees:

  1. Meet in a private place to discuss the problem.
  2. Let the employee tell his/her side of the story.
  3. Be respectful. Understand that tobacco use is an addiction and that change can be difficult for users.
  4. Clearly state that tobacco use on university property is prohibited.
  5. Help the employee develop an acceptable plan that takes all policies into account. If the employee has an interest in quitting, make sure to tell the employee about available resources.
  6. Summarize the meeting and expectations moving forward.
  7. Follow-up with the employee in a couple of weeks to see if the plan is working.
  8. Remember the following:

    1. Employees cannot extend work breaks for the purposes of leaving campus for any reason that applies to smoking or using tobacco products as well.
    2. The policy specifically precludes smoking in a personal vehicle if parked on campus property.
    3. Use of FDA approved nicotine replacement therapies is allowed on campus. This includes nicotine patches, gum, lozenges and a variety of prescription medications.