Toolkit for Supervisors
The policy applies to all employees, students, volunteers, visitors - everyone who comes to the campus or any of its satellite locations.
As a supervisor:
- Be informed: Know the fundamentals of the campus policy.
- Educate: Communicate the policy courteously and non-confrontationally.
- Support: Connect your employees with appropriate resources and services.
- Take action: Hold employees accountable, and address repeated violations consistently, just as you would any other campus policy.
- Document and report: Keep a record of conversations you have with your subordinates. If the employee continues to violate the policy, contact Human Resources.
Use the following strategies to address employees:
- Meet in a private place to discuss the problem.
- Let the employee tell his/her side of the story.
- Be respectful. Understand that tobacco use is an addiction and that change can be difficult for users.
- Clearly state that tobacco use on university property is prohibited.
- Help the employee develop an acceptable plan that takes all policies into account. If the employee has an interest in quitting, make sure to tell the employee about available resources.
- Summarize the meeting and expectations moving forward.
- Follow-up with the employee in a couple of weeks to see if the plan is working.
- Employees cannot extend work breaks for the purposes of leaving campus for any reason – that applies to smoking or using tobacco products as well.
- The policy specifically precludes smoking in a personal vehicle if parked on campus property.
- Use of FDA approved nicotine replacement therapies is allowed on campus. This includes nicotine patches, gum, lozenges and a variety of prescription medications.
Remember the following: