Welcome to Special Collections & College Archives
Requests for access to the Archives for tours, use of archival material, or use of Special Collections material that cannot leave the archives area will be restricted to members of the ESF Campus Community Only and must be made at least 48 hours in advance.
The F. Franklin Moon Special Collections
The Special Collections at SUNY ESF is dedicated to acquiring unique items related to the field of forestry and environmental science. Items in the Special Collections are acquired by donation, purchase or from the general library collection, such as non-circulating library books of historic value. The collection contains paintings, sculpture and art related to the College, produced by members of the college community. The mission of the Special Collections is to collect, preserve and make accessible unique items of value that reflect the culture and values of SUNY ESF. Records for some materials in the Moon Library Special Collections and Archives can be found using the library's catalog or SUNY D-Space or the New York State Archives. In particular to access just the SUNY ESF records in the New York State Archives go to their online catalog and type in College of Environmental Science and Forestry as a search and limit by the Historical Document Inventory Library.
The College Archives at SUNY ESF contains materials documenting the development and growth of SUNY ESF. Items in the Archives include Board of Trustees and faculty meeting notes, dean and faculty papers and publications, theses and dissertations, Empire Forester yearbooks and college catalogs. The Archives has faculty audio and reel-to-reel recordings, lantern and photographic slides and visual graphics related to instruction at the College and to the public.
The Fletcher Steele Manuscript Collection, given to the College of Environmental Science and Forestry in 1974 by the Upstate NY Chapter of the ASLA is located in the F. Franklin Moon Library on the SUNY campus in Syracuse.
Theses and Dissertations done at the SUNY College of Environmental Science and Forestry are kept in the F. Franklin Moon Library Archives and on the main floor of the F. Franklin Moon Library (these may be checked out). Some newer SUNY ESF Theses and Dissertation can be found in the full text online. In order to use the SUNY ESF Theses and Dissertations Database you must be on the SUNY ESF or Syracuse University campus or if you use remotely be affilated with the SUNY ESF or Syracuse University campus.
Archives and Special Collections Procedures as of September 1, 2012
- The Archives will not be staffed or accessible except on an as needed basis. Until such time as an Archivist can be hired, requests for information from and access to the Archives and Special Collections will only be honored for current ESF Faculty, Students and Staff.
- Requests for access to the Archives for tours, use of archival material, or use of Special Collections material that cannot leave the archives area will be restricted to members of the ESF Campus Community Only and must be made at least 48 hours in advance through the Jane Verostek. firstname.lastname@example.org or 470-6718
- Please note that finding aids for materials housed in the Archives are obsolescent and incomplete at best. Locating specific materials upon request may take more time than has been customary to this point. We are working on updating these so that we can assist you better.
- No Archival or Special Collections materials may be removed from the Archives/Special Collections area without explicit consent (in writing) from the Director of College Libraries, unless such circulation and use is allowed by applicable library policies.
- If allowable by applicable library policy, materials in the online catalog housed in Special Collections can be retrieved upon request and used in the library within sight of the main service desk, unless such material is determined to be too fragile, too rare, or too valuable for such purposes.
- No persons other than Librarians employed by ESF shall be left unattended in the Archives/Special Collections area.
- All digitization projects related to archival and special collections will be suspended.
- All internships for library science students focusing on the handling of archival materials will be suspended.
- Bequests, gifts and additions to the collection from the College will be accepted and stored in the archives, but will not be processed for archival storage and use until such time as staff are available for this purpose.
The archives and special collections are located on the lower level of Moon Library and are open to SUNY ESF faculty, administrators and students, as well as the greater research community. Archival records are available for use according to guidelines set by individual donors, faculties and library staff. A policy statement, objectives, deposit procedures and memorandum for use are available for review. Gifts and donations of relevant items created as part of SUNY ESF’s mission of instruction, research and public service are appropriate for archival acquisition. To learn more about the archives and special collections mission click here. To learn more about SUNY ESF's history click here.
The SUNY ESF student newsletter "The Knothole" is now available online. Digital versions of the Knothole are available back to Volume 60, Issue 1 February 12, 2007. Additionally, print copies of The Knothole are available in the Moon Library Archives from 1968 to the present.