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SUNY ESF
Hiring SUNY Students

General Information

When completing appointment forms, please list a mailing address that will result in the student receiving the paperwork. 

It is a federal requirement that all employees complete an I-9 form by the third day of employment.

This form must be completed in the presence of Human Resources staff at the Syracuse Campus, or designated staff at other campus locations. The student employee must bring in appropriate identification to show identity and eligibility to work in the United States.

This is a federal law for all employers and the college could face serious fines for non-compliance.

Federally Funded Appointments

Work-Study is processed through the Office of Financial Aid - Contact Mark Hill at x6706.

Research Foundation Funded Appointments

Three choices: Research Project Assistant (graduate assistantship-salaried), Research Aide (hourly), or Sr. Research Aide (hourly)

Research Project Assistant (graduate assistantship-salaried)

Criteria:

  • Must be full-time SUNY graduate student
  • Salary minimum is $13,821 for 50% ($27,642 for full time). Effective July 1, 2022.
  • See maximum weekly hours above
  • Tuition scholarship may be awarded
  • Paychecks are received at the end of the payroll period worked

Supervisor responsibility:

Student responsibility:

  • Complete personnel paperwork, including form I-9 (need to be completed on or before 1st day on payroll)
  • Complete white monthly time reporting form (titled "Monthly Exception Report"; Human Resources mails blank form to employee monthly)

Research Aide (hourly)

Criteria:

  • Must be full-time SUNY graduate or undergraduate student
  • Performs research under close supervision
  • $14.20 - $17.89 hourly (effective 12/31/2022)
  • See maximum weekly hours above
  • Paychecks are received approximately 4 weeks after start date

Supervisor responsibility:

  • Complete
  • Signature approval on yellow RF hourly timesheet (this generates paycheck)

Student responsibility:

  • Complete personnel paperwork, including form I-9 (need to be completed on or before 1st day on payroll)
  • Complete yellow RF hourly timesheet (this generates paycheck)

Sr. Research Aide (hourly)

Criteria:

  • Must be full-time SUNY graduate or undergraduate student
  • Performs advanced research under general supervision
  • $14.20 - $33.24 hourly (effective 12/31/2022)
  • See maximum weekly hours above
  • Paychecks are received approximately 4 weeks after start date

Supervisor responsibility:

  • Complete
  • Signature approval on yellow RF hourly timesheet (this generates paycheck)

Student responsibility:

  • Complete personnel paperwork, including form I-9 (need to be completed on or before 1st day on payroll)
  • Complete yellow RF hourly timesheet (this generates paycheck)

State Funded Appointments

Two choices: State Graduate Assistant (salaried) or Student Assistant (hourly).

State Graduate Assistant (salaried)

Criteria:

  • Must be full-time SUNY ESF graduate student
  • No summer appointments allowed - follows academic year obligation dates (set annually)
  • Title limited to approximately 20 hours per week
  • Salary - allotment varies each academic year (see appointment form)
  • Tuition scholarship may be awarded
  • Paychecks are received approximately 4 weeks after start date.

Supervisor responsibility:

Student responsibility:

  • Complete personnel paperwork, including form I-9 (need to be completed on or before 1st day on payroll)

Student Assistant (hourly)

Criteria:

  • Must be SUNY graduate or undergraduate student
  • $14.20 - $25.36 hourly (effective 12/31/2022)
  • Title limited to 25 hours per week
  • Paychecks are received approximately 6 weeks after start date

Supervisor responsibility:

  • Complete State Student Assistant Appointment Form: Supervisors - please complete the student assistant form and send to Human Resources. Students will now receive the link to their required paperwork through an email from Interview Exchange. (Fillable PDF - complete on screen then print, or print first and then complete)
  • Signature approval on green State hourly timesheet (this generates paycheck)

Student responsibility:

  • Complete personnel paperwork, including form I-9 (need to be completed on or before 1st day on payroll)
  • Complete green State hourly timesheet (this generates paycheck)