Information for Student Employees
Office of Human Resources
Please read this information sheet in order to get a paycheck!
If you have obtained employment at the college there are steps you must take to be sure you get on the payroll.
What type of employment?
There are several different types of employment at SUNY ESF. It is important to find out the type of employment for which you are being hired. Is it College Work Study? Research Foundation? State of New York? You can ask the person hiring you for this information. You should also ask if the person hiring you has your appointment form yet. This information will be needed when you complete your paperwork.
Have you completed your I-9?
All student employees must complete an I-9 Form. In fact it is a federal requirement that all employees complete an I-9 form by the third day of employment (if working less than 3 days the form must be completed on the first day of employment). At the Syracuse Campus, this form must be completed in the presence of Human Resources staff, except College Work Study, who complete the form with Financial Aid staff. If you are only located at Wanakena Campus you will complete your I-9 with Julie LaTray. If you are only located at Newcomb Campus you will complete your I-9 with Stacey McNulty. The student employee must bring in appropriate identification to prove identity/eligibility to work in the United States. The I-9 form, including a list of acceptable identification (as set by the federal government) is available in the Office of Human Resources or online HERE. Non-citizens using their passport as identification must remember to also bring their work authorization form.
Have you completed your paperwork?
All student employees must fill out paperwork to get paid. Once you are hired we need information about you in order to get your record into the payroll database! Federal College Work Study employees will complete paperwork in the Office of Financial Aid, 113 Bray Hall. All other student employees must report to the Office of Human Resources, 216 Bray Hall to complete paperwork. If you are located at only the Wanakena Campus or only the Newcomb Campus please see your immediate supervisor.
Which time sheet do I fill out?
Most payrolls require that time sheets be submitted. Time sheets are available in the payroll office. Time sheets must be signed by both the employee and the supervisor. Time sheets must be submitted to the payroll office according to payroll calendars for checks to be issued. Please note that the calendar indicates when the check will be available according to the date submitted to payroll. Payroll calendars are available HERE or in the bins on the wall outside of the payroll office (101 Bray Hall).
- Federally Funded Employees:
- College Work-Study - Pink College Work-Study Hourly Time Record
- Research Foundation Funded Employees:
- Research Project Assistant – Monthly Exception Report
- Research Aid - Yellow RF Biweekly/Hourly Time Record
- State Funded Employees:
- Student Assistant – Green State Funded Student Assistant Hourly Time Record
Where do I get my check?
Paychecks can be picked up in the cash office at 103 Bray Hall. Students working at outlying campus locations should check in the on-site office. Direct deposit can be requested through the payroll office, 101 Bray Hall.
