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SUNY ESF Payroll Bulletin Board

Updates Description Issue Date
Maximum Accruals Agreements have been reached with all of the unions to further extend the forfeiture date for excess annual leave to December 31, 2023. This extension also applies to management/confidential (M/C) employees. All unused excess ANNUAL leave can now be carried through December 31, 2023. 11/01/2022
Opt out of paper paystubs: Employees participating with New York State Payroll Online (NYSPO) can elect to opt out of receiving a paper paystubs. Please note: employees will be unable to submit a change to their direct deposit advice print option in NYSPO while accounting reconciliation reports are being generated. This is effective every Thursday morning for approximately one hour beginning on April 21, 2022. 04/14/2022
April 2022 CSEA Longevity Lump Sum (LLS) payment For eligible employees, the April 2022 LLS Payment will be processed in separate paychecks in the check dated 4/27/2022. Due to the issues surrounding COVID-19, OSC will process this payment via direct deposit. For employees who do not have direct deposit, this payment will be processed in a separate check.
Note: The distribution of the LLS direct deposit will be the same as an employee's regular check.
2022 Paid Family Leave Rate Increase for eligible employees

Effective for all 2022 paychecks beginning January 5, 2022, the 2022 premium rate and the maximum weekly employee contribution for coverage to be 0.511% (0.00511) of employees' weekly wage. The maximum employee premium deduction for Paid Family Leave in 2022 will be $423.71 per year.

Close of 2021 Paper W-2 OPT-OUT Period For NYSPO Enrollees

For employees participating with New York State Payroll Online (NYSPO) any changes to your W-2 delivery method will need to be made in NYSPO by January 4, 2022 for your 2021 W-2s. NYSPO will be locked from the close of business on January 4, 2022 through January 6, 2022. Changes made after January 4, 2022 will affect 2022 W-2s.

Opt out of receiving paper Form W-2

Employees participating with New York State Payroll Online (NYSPO) can elect to opt out of receiving a paper Form W-2 statement. The consent will apply to all future Form W-2 statements until consent is withdrawn or the employee is no longer an active employee.

Maximum Accruals Mamimum Balance of Accruals - NY State Employees (PDF)
Mamimum Balance of Accruals - RF Employees (PDF)

State paper checks/Direct deposit

If You Don't Have Direct Deposit Your Pay Check Will Be in the Mail.  Due to COVID 19 paper checks will no longer be available to be picked up on campus and will be mailed directly to your home address on file. If your address on your check is not correct, please complete the address correction form and submit it to the payroll office. Employees who are not already using the direct deposit option are encouraged to sign up for it. Complete the State direct deposit form and drop off or mail it to the payroll office. If you have had direct deposit for a past state appointment and have no changes, please submit only the completed direct deposit reactivation form. Please note that state direct deposits go inactive after three pay periods (six weeks) of inactivity and need to be reactivated upon your return to state payroll.

Student Assistant and College Work Study Online Time Sheet All Student Assistant and College Work Study employees will use the ONLINE SUNY time and attendance System (TAS) to input their hours worked.  Student employees can find instructions on how to log in and record hours worked here. 10/7/2020
Voting Law Amendment Election Law Amendment signed into Legislation on April 3rd. This amendment reverts to the old voting leave law regarding employee time off to vote. The amendments to the voting leave law are effective immediately and employees are now entitled to 2 hours paid time off to vote in federal, state or local elections, both primary and general and such paid time off is only required if the employee does not have sufficient non-worked time to vote. Employees are required to request time off between 2 and 10 days before an election. The presumption that an employee has sufficient time to vote if there are at least 4 consecutive hours either before or after the employee's shift when polls are open was re-inserted into the statute.
  • New York State Election Law
  • Attention Research Foundation employees who receive paychecks in paper form: Effective April 24th, 2020, Key Bank will be printing our payroll checks going forward; no checks will be mailed from Albany.

    Key Bank will be printing and mailing your paycheck each Thursday of pay week from Indiana, which may delay the receipt of your paycheck.

    We urge you to sign up for direct deposit.

    To opt-out of receiving a paper check, follow the instructions below:
    1. Log-in to RFSUNY Portal.
    2. Select ‘Information for Employees
    3. Select ‘Self Service’ (The first time you log in, you will need the last 4 digits of your SSN and your RF Employee ID number, which may be found on your current pay statement/direct deposit advice.)
    Here is the guide on how to update your Payment Method.

    If you wish to continue to receive pay checks please log in to the self serve portal to confirm your address is updated and correct.
    Summary of tax related changes for 2020 https://www.osc.state.ny.us/agencies/pbull/agencies/2019_2020/bulet1812.htm 1/30/2020
    NYS W-2 Distribution The agency address will be used as the return address for the 2019 Form W-2 Statements.
    For employees who did not opt out of receiving a 2019 paper form W-2, OSC will mail Form W-2 to employee's mailing address currently listed in PayServ. If no mailing address exists, the form will be mailed to the employee's home address. Note:; IMPORTANT TAX DOCUMENT ENCLOSED will appear on the outside of the Form W-2 Statement.
    Original Documentation Required Sending information via email, is not a secure way of submitting personal information. The Payroll office strives to keep all employees records confidential and secure. Therefore, please do not email personally identifiable information (PII) via this form of communication. We require original documents in-order to process certain requests.

    PII refers to information that can be used to distinguish an individual's identity, either alone or when combined with other personal or identifying information that is linked to a specific person. i.e.: Social Security numbers, banking information, tax documents or other id's associated with one's name.
    Paycheck Checkup The IRS has issued several reminders advising taxpayers to do a Paycheck Checkup. Taxpayers can use the IRS Withholding Calculator to assist in determining the correct amount of tax that they should have their employer withhold from their paychecks. Checking and adjusting tax withholding as early as possible is the best way to avoid having too little or too much tax withheld from paychecks. Too little withheld could result in an unexpected tax bill or penalty at tax time next year. 6/18/2019
    Direct Deposit Fraud Alert There has been a recent increase in fraudulent direct deposit forms submitted to agency payroll offices by fax and hacked email accounts. Upon receipt of ANY direct deposit request, SUNY ESF PAYROLL OFFICE will contact the employee by telephone, email or in person to verify they submitted the request before entering the transaction into the system. These measures will help ensure the employee's earnings are not deposited into a fraudulent account. 6/18/2019

    Payroll Links

    Payroll Office Hours

    • Academic Year
      8 a.m. - 4:30 p.m.
    • Summer
      Monday - Friday: 8 a.m. - 4 p.m.



    1 Forestry Drive
    119 Bray Hall
    Syracuse, NY 13210
    Phone: 315-470-6625
    Fax: 315-470-4790


    Jeanne Schwebe, Payroll Examiner II
    Ext. 6625
    Prepares and reviews College’s Main, Graduate and Scholarship payrolls. Ensures accuracy and final submission of all State payrolls including: Main, Graduate, Scholarship, College Work Study, and Student Assistants. Facilitator for the online State Time and Attendance System for all employees in unclassified and classified positions (UUP, CSEA, NYSCOBA, PBANY, PEF and M/C).

    Gary Hartley, Payroll Examiner I
    Ext. 6624
    Verifies and reviews processing of the Research Foundation payroll. Facilitator for the RF E-time system for exempt and non-exempt RF employees. Processes the College Work Study and Student Assistant Payrolls.