Policies and Procedures
Campus Posting Policy

SUNY College of Environmental Science and Forestry (SUNY ESF) makes available opportunities to share information about upcoming events and activities via various means of communication, including flyers and posters, for recognized student organizations, university programs, departments, and units.  

Reason for Policy

To set forth the SUNY ESF policy regarding management of posting and advertising on Campus in order to maintain an orderly and attractive venue, to make event information accessible to the SUNY ESF community, and to ensure that events and programs that are advertised comply with institutional policies and procedures.   This policy will assist SUNY ESF in maintaining an environment that is non-threatening and conducive to learning while also promoting a positive image of the Campus. 

References

Policy Office: Executive Director for Administration 
Contact: policies@esf.edu

• Rules of Board of Trustees, Rules for Maintenance of Public Order (8 NYCRR Part 535) 
• SUNY Policy Doc. No. 3653 – Rules for the Maintenance of Public Order 
• Education Law Section 6430
• Centennial Hall Posting Policy - Contact Centennial Hall for further information.  

Contacts

Specific questions should be directed to the following:

Policy Clarification and General Information Policy Development
Executive Operating Officer
(315) 470-6622
malichte@esf.edu 

Definitions

• Campus - Any space, facility, property, grounds or building that is owned, leased, licensed or operated by SUNY ESF.  This Policy applies to Centennial Hall, and this facility is to be included in this definition of Campus; provided, however, that this does not preclude Centennial Hall from adopting additional policies not inconsistent with this item.
• Third Party - Any person, organization, group or entity not affiliated with SUNY ESF including, but not limited to, the general public, contractors, vendors, guests and visitors to SUNY ESF, those using SUNY ESF’s facilities or property under a temporary revocable permit, and volunteers not enrolled as such on SUNY ESF’s systems.
• Campus General-Use Bulletin Boards - This term includes the bulletin boards in the Moon Quad, on first floor of Bray Hall, and in the first floor of the Gateway Center.  Other bulletin boards may be designated as general-use from time to time by the Administration. 

Policy Details

1. This policy sets forth the requirements for all recognized student organizations, programs, departments, and units recognized by SUNY ESF that wish to post items on Campus General-Use Bulletin Boards.
2. Announcements, letters, bulletins, posters, flyers, postcards, sandwich boards, etc., promoting or describing an event, meeting, program, etc., must clearly indicate the sponsoring group/organization and phone number or email address of a contact person, including who students may contact for reasonable accommodations.
3. Promotions for events not sponsored by SUNY ESF must clearly indicate the sponsoring group and phone number or email address of a contact person and explicitly indicate that the event is not sponsored by SUNY ESF. The views of the sponsoring entity are the views of the individuals alone and not SUNY ESF.
4. Posted items are to be posted only on General-Use Bulletin Boards identified for this purpose. 
5. For use of the electronic display boards, contact Communications and Marketing. 
6. For postings by Third Parties, a request may be made to Executive Operating Officer, following the procedures below.  
7. Prohibited posting activities include, by way of example and without limitation:
   1. Posting of flyers, leaflets, advertisements, or stickers on doors, windows, trees, light poles, vehicles, bus stops, indoor and outdoor walls and in elevators, unless otherwise permitted in connection with SUNY ESF business-related activities;
   2. Chalking of buildings, sidewalks, or roadways, unless otherwise permitted in connection with SUNY ESF business-related activities;
   3. Posting of any promotional material not endorsed by a student organization, university program, department and/or unit (unless permission is given to a Third Party);
   4. Placing of postings over current/valid postings of other organizations;
   5. Placing multiple postings with the same or similar content in the same location; and
   6. Promotion of events that advertise alcohol or drugs or any event that violates the law and/or the SUNY ESF Student Code of Conduct. 
8. Students are prohibited from removing or tearing down current/valid postings of other organizations.
9. Displays within building interiors (hallways, corridors, stairwells, elevators, etc.) must be confined to bulletin boards or similar areas provided for that purpose. 
10. Materials should not be posted on doors, windows, or walls.  The exception to this standard is notices dealing with SUNY ESF business-related activities, designated emergencies, or postings required by law.
11. Materials should be posted with non-damaging adhesives and appropriate devices, including:
    1. Tacks are to be used on bulletin boards;
    2. Adhesive putty is recommended for multiple surfaces; and
    3. No posting is permitted with masking tape, paste, glue, nails, heavy gauge staples, or other metal fasteners.
12. Items posted that do not follow the policy guidelines will be removed without notification.  Repeated violations will result in a loss of posting privileges and possible disciplinary action.
13. For students, SUNY ESF’s Division of Student Affairs is responsible for addressing non-compliance with this Policy, and students may be referred to the conduct process for alleged violation of this Policy. 
14. For employees, SUNY ESF’s Office of Human Resources is responsible for addressing non-compliance with this Policy.
15. University Police Department is responsible for addressing violations of this Policy that constitute alleged criminal trespass or any other violation of law by all persons on the SUNY ESF Campus. 

Procedures

Specific Procedure 

1. Questions & Assistance
   Questions related to the daily operational interpretation of this Policy should be directed to:
   1. Division of Student Affairs:  Dean of Students
   2. Office of Human Resources:  Executive People Officer
   3. University Police Department:  Chief of Police
2. Postings by Third Parties
   1. A request for posting may be made to the Executive Operating Officer. 

History

Procedure Revision Record

08/22/2011  Implementation Date
08/21/2024 – Revision General review and update

Policy Revision Record

08/22/2011-Policy Implementation  Signed by President 
08/21/2024 - Revision General review and update for policy clarification.