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Event Production

Educational Communications provides event production support to a variety of academic, cultural, and civic events at SUNY ESF (Syracuse Campus) and its regional campuses. Our services constitute what is referred to as “Front of House”.  This type of support involves in person operators controlling various audio and display systems in real time to accomplish a desired production effect.  This includes the LIVE mixing of audio and video sources to enhance a program or presentation. In addition, our unit also provides LIVE video streaming and multicamera recording services.  

Event production is any live in person attended presentation that requires equipment and real time control not capable of being accomplished by the presenter or individual operating installed media systems in a particular venue.

Examples include but are not limited to:  Staged theatrical presentations, programs that leverage multiple independent displays, panel discussions, programs with audience participation, complex conferencing and any event that is transmitted to a remote audience.

A public presentation or program that can be executed by user control of the presentation visual display or sound reinforcement such as a connected computer or laptop and voice lift from an installed microphone. 

Loaned equipment is limited and primarily deployed for use off-campus and in venues that have no installed voice lift.  A limited number of portable amplified speakers and wired microphones are available for loan on a case-by-case basis.  Please consult Educational Communications on all requests.  When using an off-site venue such as a hotel or conference center it is best to consult with the venue event coordinator and use house resources.

Loans will only be extended to ESF faculty and/or professional staff with a valid State or Research Foundation account.  

Equipment loans are for one day only unless otherwise arranged with Educational Communications in advance.  All requests for loans must be initiated in writing ten business days prior to loan pick up.  All loan equipment must be returned at the pre-arranged time or will be subject to a late fee.

Event production support for student clubs and organizations is available from Educational Communications.  Support will commonly come in the form of vendor resources or event planning consultation. Training on venue media system use and equipment is also provided.  Requests for assistance must come from the student club or organization advisor or the Office of Student Affairs ten business days prior to the event.  Student events coordinators are encouraged to utilize audio equipment and student resources available from the ESF Music Society (MUSO). Equipment held and operated by MUSO is far superior and more appropriate for events that support musical and cultural performances. 

A chart for greenhouse gas emmission reduction requirements shown on a screen at Gateway and a monitor showing the same slide. Recording equiments at Gateway
Tom Dinapoli, Comptroller, New York State speaking at Gateway. The event is being recorded