Cross Registration Policies and Procedures

Cross Registration occurs when one SUNY institution (the Host institution = another SUNY) provides instruction for a student enrolled in a degree or certificate program at another institution (the Home institution = SUNY ESF) during the same academic term.

ESF Cross Registration Policy:

• You must be a matriculated undergraduate student at ESF in order to participate in the Cross Registration process. 
• ESF students are allowed to cross register at another SUNY college during the fall or spring semester only, and must register for a full 15 week class to participate in cross registration. ESF does not participate in winter or summer cross registration. 
• Cross registration is intended to facilitate a student’s timely degree completion. If a course is not required to remain on sequence for your primary major or General Education requirements, it is not eligible for cross registration.
• You may take a course at another SUNY college ONLY if the course is not offered at ESF, or the course is offered but it conflicts with another required course, or the course will not be offered again before your graduation.
• Cross Registration classes are treated as transfer credits so the grade will not be counted in your ESF GPA, and you must receive a grade of C or higher.

Instructions to Apply for Cross Registration: All steps below are required

1. Cross Registration Agreement Form must be signed and approved by your advisor and the Associate Provost for Academic Affairs in 227 Bray Hall. You are required to submit the SUNY ESF CrossRegistration Agreement Form BEFORE you complete the SUNY Cross Registration application process online.  If you do not submit the SUNY ESF form before you apply online, your request will be denied.

2. Once the Associate Provost for Academic Affairs approves your form, it will be sent to the Registrar's Office for final processing. After you receive approval from the Registrar’s Office, proceed to the following website and log in using your SUNY ESF email address (ex. [email protected]) and password: https://www.suny.edu/crossregister

• • Select SUNY ESF as the Campus
  • Select New Request and complete all of the information in the form. Please make sure you choose an email address that you check regularly as notifications about the status of your request will go to it only.  
  • If the class you are taking requires a pre-requisite, you will be required to upload an unofficial copy of your grade report from your MyESF portal.

3. Permission to register/final approval to enroll for the course is determined and communicated by the Host institution. Students are responsible for any course related fees charged by the Host institution, and you must meet any pre-requisite requirements at the host institution It is possible that you may not be notified regarding Host institution approval until the start of the semester for which you requested enrollment.

4. Cross Registration at Community Colleges: students that Cross Register at a SUNY Community College are required to file a residency certificate with the Host institution which can be obtained from the county of your permanent residency.  If you have any questions about this requirement, please contact the Community College directly.

5. Once Cross Registration for the course at the Host institution is confirmed, a place holder course will be added to your ESF registration that counts towards your financial aid and full time status. Enrollment changes once you are registered for Cross Registration may impact your financial aid, so students are required to notify BOTH the Host institution and SUNY ESF if you plan to drop or withdraw from a class.  Failure to notify the appropriate office at both institutions may result in a loss of financial aid and/or an F grade. 

6. When a final grade is available at the end of the semester, the Host institution will provide documentation to SUNY ESF (as the Home institution), and the class will be added as transfer credit to your records. Please note the grade must be a "C" or higher to transfer, and it will not apply to your SUNY ESF GPA.